Coordinator, Strategy Operations

Department: Digital
Reports to: Senior Manager/Marketing
Status: Regular Full-Time
FLSA: Non-Exempt

Summary of Primary Functions

Reporting to the senior marketing manager, the coordinator will function in a dual role of providing general administrative support to the strategy teams, including processing invoices and related accounts payable activities, as well as providing administrative assistance to the senior manager/marketing.

Job Duties including, but not limited to:

  • Serve as primary contact to review, evaluate, code and enter a variety of invoices from strategy departments, resolving discrepancies as needed. Reconcile American Express statements for each strategy department.
  • Research payment history as needed and coordinate payments with vendors, responding to vendors and other payees as needed.
  • Coordinate and assist with:
    • Database and list management for a variety of initiatives and events as assigned;
    • Research on various projects as assigned;
    • Numerous projects in a fast-paced, deadline-oriented environment that supports advertising, special events, traveling exhibits, development, merchandising, outreach and education;
    • Promotion and tracking of marketing metrics;
    • Tracking inventory of items in the company store and working with vendors to replace products as needed; and
    • Collateral fulfillment for internal departments.

Required Qualifications

  • Strong administrative support skills required.
  • At least 3 to 5 years’ experience in administrative support or related areas
  • Must be a self-starter who demonstrates initiative.
  • Must possess excellent organizational skills, with very strong attention to details required.
  • Excellent verbal and written communication skills a must
  • Ability to handle adjustments to priorities and pivot easily.
  • Ability to follow through on a series of steps for multiple ongoing project coordination with a variety of individuals.
  • Must be proficient in Microsoft Office programs, SharePoint, and Teams
  • Experience with processing invoices through Accounts Payable a plus.


May be remote with occasional travel required. If DC-based, up to 10% onsite.


$30 to $32 per hour

Application Process

Please send your resume, cover letter and references to [email protected]. This search is being conducted by HireTalent.

Diversity and Inclusion Statement: Our Unique Differences Are Our Greatest Strength

Diversity is an integral part of the Freedom Forum’s history ̶ and it is vital to our future. Our founder, Al Neuharth, championed the hiring and promotion of women and minorities across the country as chair and CEO of Gannett. His legacy lives on at the Freedom Forum, where we are committed to creating an environment where everyone across race, gender, age, sexual orientation, sexual identity, religion, physical ability, life experience and political perspective is respected, valued, encouraged and supported. Diversity fuels inclusion. Everyone offers a unique perspective; we welcome yours.

The Freedom Forum is committed to an ethical workplace, and our code of ethics reflects this commitment by promoting integrity, innovation, inclusivity, collaboration, accountability, respect and engagement. Competitive benefits include health, dental, vision and life insurance, as well as paid time off and a 401(k) Plan.

The Freedom Forum is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age, genetic information or any other characteristic protected by law.