Director Board Relations

Department: Administration
Reports to: CFO & Chief Administrative Officer & Treasurer
Status: Full-time Regular
FLSA: Exempt
Prepared: December 2022

Summary and Objective

The Director, Board Relations supports effective stewardship and meaningful engagement of the Freedom Forum Board of Trustees (Board). The Director serves as the primary point person and logistics manager for Board-related meetings and events, managing key operational processes and associated details. The Director manages board processes and procedures, calendars, schedules, agendas, materials, and communications. This role anchors internal efforts, external vendors, and strategic planning initiatives to drive efficiency and seamless execution of key Board convening and activities.

Essential Functions/Responsibilities include, but are not limited to:

  • Assist CFO/CAO & Treasurer in conducting, communicating, and acting on regular governance matters related to the Board
    • Develop and execute standards, practices, and procedures to ensure effective and consistent board operations
    • Manage board processes and procedures, calendars, schedules, agendas, materials, and communications for the Board
    • Maintain Board member information
    • Manage board member engagement activities and transition processes and procedures
  • Lead events planning, logistics and execution of Board convening and activities
    • Plan and execute multi-day events and meetings
    • Develop and track project schedules and deliverables
    • Manage budgets and expenses related to Board activities
    • Negotiate contracts/agreements with third party vendor and service teams
    • Coordinate with internal and externals team members related to programmatic strategic events that trustees will be involved as participants
    • Provide various event reports, analytics, and audits
    • Provide day-of meeting support to ensure successful execution of all meetings
  • Provide high-level administrative support related to the Board travel logistics, invoicing, and expense reimbursement
  • Support the projects and administrative needs of the administrative departments as required.

Qualifications

  • Exceptional planning, organizing and administrative skills, specifically in establishing and maintaining procedures and processes
  • At least 10 years’ experience in Board relations, including event planning and/or executive administration
  • Expert-level written and verbal communication skills
  • Sharp analytic and critical thinking skills; demonstrate initiative and is a self-starter
  • Proven ability to:
    • Work well under pressure, demonstrating persistence, perseverance, integrity, and patience
    • Demonstrate professional experience maintaining effective interpersonal communications with, and responsiveness to, all parties to drive collaboration and operational excellence
    • Demonstrate professional experience interacting with Board members, senior management and/or donors
    • Handle and maintain sensitive, confidential personal and financial information with discretion and high ethical standards
    • Respond to sensitive matters and/or situations with discretion, tact, and confidentiality
    • Prioritize conflicted needs, handle matters expeditiously and proactively follow through on projects to successful completion, often with deadline pressures
    • Demonstrate strong organizational skills and perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Conflict resolution and diplomacy skills
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, Power Point)
  • Experience with Diligent or other board management software a plus

Application Process

Please email your application to [email protected] with a cover letter, resume and three references.

Diversity and Inclusion Statement: Our Unique Differences Are Our Greatest Strength

Diversity is an integral part of the Freedom Forum’s history ̶ and it is vital to our future. Our founder, Al Neuharth, championed the hiring and promotion of women and minorities across the country as chair and CEO of Gannett. His legacy lives on at the Freedom Forum, where we are committed to creating an environment where everyone across race, gender, age, sexual orientation, sexual identity, religion, physical ability, life experience and political perspective is respected, valued, encouraged and supported. Diversity fuels inclusion. Everyone offers a unique perspective; we welcome yours.

The Freedom Forum is committed to an ethical workplace, and our code of ethics reflects this commitment by promoting integrity, innovation, inclusivity, collaboration, accountability, respect and engagement. Competitive benefits include health, dental, vision and life insurance, as well as paid time off and a 401(k) Plan.

The Freedom Forum is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age, genetic information or any other characteristic protected by law.